• Tips & Guides

Maximize Your Day: Focus Your Inbox with ‘Grouped by Sort’

For me, staying on top of my inbox has always seemed like an unattainable goal. I’m not an organized person by nature. Periodic and severe email anxiety (thanks, grad school!) often meant my inbox was in the quadruple digits (!).

Lately, something’s shifted. Maybe it’s working here, where people care a lot about making email work for you. These past few months, my inbox has stayed if not manageable, then pretty close to it. I’ve only been here a year, which has made this an easier goal to reach. Treating my email like laundry is definitely helping!

But how do you get a handle on your inbox when it feels out of control? R.L. Dane, one of our fans on Mastodon, reminded us Thunderbird has a powerful, built-in tool than can help: the ‘Grouped by Sort’ feature!

Email Management for All Brains

For those of us who are neurodiverse, email management can be a challenge. Each message that arrives in your inbox, even without a notification ding or popup, is a potential distraction. An email can contain a new task for your already busy to-do list. Or one email can lead you down a rabbit hole while other emails pile up around it. Eventually, those emails we haven’t archived, replied to, or otherwise processed take on a life of their own.

Staring at an overgrown inbox isn’t fun for anyone. It’s especially overwhelming for those of us who struggle with executive function – the skills that help us focus, plan, and organize. A full or overfull inbox doesn’t seem like a hurdle we can overcome. We feel frozen, unsure where to even begin tackling it, and while we’re stuck trying to figure out what to do, new emails keep coming. Avoiding our inboxes entirely starts to seem like the only option – even if this is the most counterproductive thing we can do.

So, how in the world do people like us dig out of our inboxes?

Feature for Focus: Grouped by Sort

We love seeing R.L. Dane’s regular Thunderbird tips, tricks, and hacks for productivity. In fact, he was the one who brought this feature to our attention on a Mastodon post! We were thrilled when we asked if we could turn it to a productivity post and got an excited “Yes!” in response.

As he pointed out, using Grouped by Sort, you can focus on more recently received emails. Sorting by Date, this feature will group your emails into the following collapsible categories:

• Today
• Yesterday
• Last 7 Days
• Last 14 Days
• Older

Turning on Grouped by Sort is easy. Click the message list display options, then click ‘Sort by.’ (In the top third, toggle the ‘Date’ option. In the second third, select your preferred order of Descending or Ascending. Finally, in the bottom third, toggle ‘Grouped by Sort.’

Now you’re ready to whittle your way through an overflowing inbox, one group at a time.

And once you get down to a mostly empty and very manageable inbox, you’ll want to find strategies and habits to keep it there. Treating your email like laundry is a great place to start. We’d love to hear your favorite email management habits in the comments!

Resources

ADDitude Magazine: https://www.additudemag.com/addressing-e-mail/

Dixon Life Coaching: https://www.dixonlifecoaching.com/post/why-high-achievers-with-adhd-love-and-hate-their-email-inbox